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Outbound sales with ChatGPT

Remontoire vs ChatGPT: can't I just do outbound in a chat window?

For a handful of emails, yes. ChatGPT is very good at researching one company and drafting one email. The difference shows up when outbound becomes a weekly habit, and the work around the email starts to matter more than the email itself.

Last checked: · Sources

The short answer

Use ChatGPT if you send a few cold emails now and then: it researches a named company and drafts a good email, and we share the prompt we'd use below.

Use Remontoire when outbound is a steady weekly routine. It finds new matching companies, remembers who you've already seen or declined, drafts in your voice and keeps every reply, follow-up and opt-out on one board.

Either way, you send each email yourself from your own address. Plenty of people use both.

Try it free Use ChatGPT for this: get the prompt

Credit where it's due

What ChatGPT does well

ChatGPT is a general assistant, and a very capable one for the email itself. Many founders already pay for it.

  • Researching a named company

    It searches the web and summarises what it finds, with links to its sources. Web search is included on every plan, including Free, within each plan's usage limits.

    Source: help.openai.com

  • Drafting and rewriting emails

    It writes a solid first draft, rewrites it as often as you like, and can open the result in your email app.

    Source: help.openai.com

  • Sending from Gmail or Outlook

    Since June 2026, with Gmail or Outlook connected, it can send an email from the conversation on the web, on Plus, Pro, Business and Enterprise. Depending on your app settings, it asks for your approval first.

    Source: help.openai.com

  • Everything else, too

    The same assistant writes your proposal, preps your sales call and answers your customer's question. Outbound is one job among many.

    Source: help.openai.com

Side by side

What a weekly routine needs that a chat window doesn't keep

Research and drafting are the parts ChatGPT does well. Over months of outbound, most of the work is keeping track: who you've already seen, who replied, who's due a follow-up and who asked not to be emailed.

Finding new companies each weekDoing it in ChatGPTAsk it for companies that match. You keep the list of who you've already contacted or ruled out, and check each new suggestion against it.In RemontoireEvery company a search returns is recorded. Companies you've already seen, declined or that didn't fit are skipped in every later search.
Checking fit, and remembering why you declinedDoing it in ChatGPTYou judge each company and keep your own notes on the ones you passed on.In RemontoireEach company is checked against your description before it reaches you. When you decline one, you give a reason: the company never comes back, and Remontoire can suggest an update to your description.
The right contact and their emailDoing it in ChatGPTIt can suggest who to contact from public pages. Finding and checking an email address is a separate job.In RemontoireEach prospect comes with a contact person and their work email, plus a check that the email domain accepts mail.The check confirms the domain receives email, not that the mailbox exists.
A reason to get in touch nowDoing it in ChatGPTAsk for it in your prompt, company by company. Ours below does.In RemontoireYour campaign's buying signal, like a funding round or a launch, is part of every search, and each prospect's brief shows the signal it found, with a date.
Your writing voiceDoing it in ChatGPTInclude your sample emails with your request, or save them in ChatGPT so it reuses them.In RemontoireAdd up to five emails you've written. Drafts, follow-ups and replies use your voice, and missing facts become [placeholders] instead of guesses.In accounts with several people, first drafts use a neutral voice, and anyone can redraft them in their own.
SendingDoing it in ChatGPTFrom your own address: copy the email into your email app, or send it from the chat with Gmail or Outlook connected. source In RemontoireFrom your own address: open the draft in Outlook, Gmail or Apple Mail and send it, or connect Outlook and click Send.The same in both: you send every email yourself, from your real address.
Replies and follow-upsDoing it in ChatGPTYou keep track of who replied and who's due a follow-up. With Gmail connected you can ask it to check your inbox, and scheduled tasks can remind you. source In RemontoireDrag a reply in from your email app and it joins the conversation. Prospects show a label after 3 and 7 days without a reply, and a follow-up draft is one click away.Remontoire doesn't read your inbox: you bring replies in yourself.
Opt-outsDoing it in ChatGPTNo unsubscribe link unless you add one, and you keep your own do-not-contact list.In RemontoireEvery email ends with your postal address and an unsubscribe link. Once someone unsubscribes, nobody on your team can send to them from Remontoire.
Working as a teamDoing it in ChatGPTEach person works in their own chats; the team agrees its own way to share who's talking to whom.In RemontoireOne shared board for up to 5 people. Assign prospects to a teammate and filter the board by person or campaign.
CostDoing it in ChatGPTFree includes web search, within usage limits. Plus is $20 a month. source In RemontoireSolo is €20 a month (excl. VAT) for 150 new researched prospects. The free trial includes 50.Many people keep ChatGPT for everything else and add Remontoire for outbound.

See what the research and drafts look like

Do it yourself

Use ChatGPT for this: here's the prompt we'd use

If you send a few cold emails a month, this is all you need. Fill in the parts in square brackets and paste it into a chat with web search on.

Research and first-email prompt
You're helping me write one cold email to one company. Research first, then write.

ABOUT ME
- My name and role: [your name, your role]
- My company: [company name], [website]
- What we sell, in one or two sentences: [what you sell]
- Who it's for: [your ideal customer: industry, size, region]
- What I'd like from this email: [e.g. a 20-minute call]

THE COMPANY
- [prospect company name], [prospect website]

STEP 1: RESEARCH (search the web)
Write a short brief, with a source link and a date for every point:
1. What the company does and who it sells to, in two sentences.
2. Whether it fits my ideal customer. If it clearly doesn't, tell me why and stop here.
3. A reason to get in touch now, from the last six months: funding, a launch, a new market, hiring for a relevant role, a new leader. If you can't find one, say so. Don't stretch an old or weak signal.
4. The best person to contact for what I sell: name, role and where you found them. Don't guess email addresses.

STEP 2: DRAFT THE EMAIL
- Plain text, under 120 words, no formatting.
- Open with the reason to get in touch now, in one sentence. No flattery, no "I hope this finds you well".
- Then one sentence on why it matters to them, one on what we do, and end with one simple question.
- Write it in my voice. These are emails I wrote myself. Match their length, greeting, punctuation and sign-off, but don't reuse their content:
"""
[paste 2 or 3 emails you wrote yourself]
"""
- Never invent facts about my company or theirs. If you need something you don't know, write a placeholder in square brackets, like [customer example], for me to fill in.

Reply with: the brief and its sources, a subject line of at most six words, and the email.
  • Check every source it links to before you mention a fact in the email. A signal is a reason to look closer, not proof someone wants to buy.
  • Add an unsubscribe line and your postal address to the email if the law where you or the recipient are requires it.
  • Keep a list of who you've emailed, when and what they said, so you know when to follow up and who not to contact again.

When you're running this 20 times a week, that's what Remontoire is for.

See it with 50 free prospects

Honestly

When ChatGPT is the better choice

Remontoire does one job. If your outbound doesn't look like that job, ChatGPT is the simpler and cheaper answer.

  • You send fewer than about ten cold emails a month

    At that pace a spreadsheet and the prompt above are enough. There's nothing to keep track of that a short list can't hold.

  • Your outreach isn't cold email

    LinkedIn messages, partnership pitches, recruiting and investor intros all benefit from good research, and none of them fit Remontoire, which drafts and tracks email only.

  • You already know exactly who to contact

    Remontoire finds companies for you from a description; you can't bring your own list. If you have twenty named accounts, research them one by one in ChatGPT.

  • You want one assistant for everything

    If you'd rather not learn and pay for another tool, ChatGPT handles outbound well enough alongside everything else you use it for.

  • You want replies picked up automatically

    With Gmail or Outlook connected, ChatGPT can read your inbox. Remontoire doesn't: you drag replies in yourself.

Questions

Does Remontoire use ChatGPT or Claude under the hood?
No. Remontoire uses Google's Gemini models to write briefs and drafts, and Exa, a web search engine built for AI, to find companies and contacts. The difference isn't the model: it's the search, the memory of who you've already seen, and the board around each email.
Can I use both?
Yes, and many people do. Use Remontoire for the weekly routine of finding, researching and following up with prospects, and ChatGPT for everything else, including the odd one-off email to a company you already have in mind.
Is my data used to train AI models?
Your emails, writing samples and drafts go to Google's paid Gemini API, and Google's terms for paid services say it doesn't use prompts or responses to improve its products. In ChatGPT, Free and Plus conversations can be used for training unless you turn it off in Data Controls; Business, Enterprise and the API aren't used by default.Remontoire privacy policyGemini API terms ChatGPT data controls
Does Remontoire send emails for me?
No. You read every draft, then send it from your own email app, or with one click from your connected Outlook mailbox. Nothing is ever sent automatically, including follow-ups.
Can't ChatGPT's agent do the whole thing?
OpenAI has retired ChatGPT agent and points people to ChatGPT Work for longer, multi-step tasks, which it's rolling out gradually. Even an agent that works through a list starts each chat without your history: who you've contacted, who replied and who opted out. That memory is what Remontoire keeps.OpenAI: ChatGPT agent

Try it on your own customers

50 researched prospects free, each with a first email drafted. No card needed, and you send every email yourself.

Start free with 50 prospects

Want to look first? See an example campaign or compare plans

Sources

Claims about ChatGPT come from OpenAI's own pages, checked on 13 November 2026. Products and prices change; if something here is out of date, email dave@remontoire.ai and we'll fix it.

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